VACCINATION TRACKING & MANAGEMENT
CareAscend's customizable workflow simplifies employee vaccination policies for every vaccination type — including flu, COVID-19, hepatitis B, and TB — and keeps your organization survey-ready with instant, accurate compliance reports.
The Compliance Challenge
Healthcare employers must track and document a growing list of employee vaccinations and screenings, each with its own consent forms, exemptions, dose schedules, and state- and federal-specific rules. CareAscend replaces spreadsheets and manual chasing with one system that keeps every employee's vaccination status current, complete, and audit-ready.
How CareAscend automates vaccination compliance
Build the roster seamlessly
Add employees manually or sync rosters directly from your HR feeds, so employee lists and reporting denominators stay accurate without manual upkeep.
Assign questionnaires by season and policy
Configure vaccination types, states, and season windows; assign flu, COVID, hepatitis B, TB, and reportable-condition forms with fully customizable skip logic.
Let employees complete forms anywhere
Employees use a secure email link and passcode or a self-service portal to complete questionnaires and upload documentation from any device.
Streamline review & approval
Route submissions to a single review queue, with configurable auto-approve for routine cases and full documentation for exemptions.
See compliance at a glance
Color-coded status badges for flu, COVID, TB, and reportable conditions across every employee and facility.
Stay ahead with reminders
Smart nudges prompt employees with incomplete questionnaires and drive campaign completion.
Visibility & reporting
Enterprise dashboards
Filterable by facility, state, season, market, and division — with Active Staff, Dose Due, and Unvaccinated views.
Real-time staff vaccination matrix
For employees clocked in over the last 7 days (Excel export).
Surveyor-ready reports
Flu and COVID reports, flu compliance summaries, COVID record PDFs, and dynamic NHSN-oriented reporting.